Automated Invoicing & Surcharging Release [Sep’24 Product Update]

At DepositFix, we’re always working to bring you the tools that save time and improve your workflow. That’s why we’re thrilled to announce our newest feature: Dynamic Invoicing. Now, you can generate and send fully customizable invoices directly from your HubSpot deals, automating the entire billing process without ever leaving HubSpot.

How Does Dynamic Invoicing Work?

No more manual data entry, no more chasing down payments—just simple, seamless invoicing at the click of a button. While this release will talk mostly about HubSpot, these capabilities are possible in any other CRM (Salesforce, Pipedrive, Dynamics etc), just reach out to us to discus your needs. 

With DepositFix's Dynamic Invoicing, you can create invoices based on your HubSpot deal data instantly. Here’s how:

1. Add Line Items to Your Deals: Whether you’re using HubSpot’s standard line items or custom items, simply add them to your deal. This ensures all relevant products or services are captured automatically.
2. Instant Invoice Generation: Once your deal is set up, a unique invoice link is created for each deal. This invoice contains all the deal details—line items, customer info, company branding, and more.
3. Real-Time Updates: If your deal data changes (e.g., adding a discount or updating quantities), the invoice is automatically updated—no need to regenerate it manually.

Why Dynamic Invoicing is a Game-Changer for HubSpot Users (but also any other CRM)

Dynamic Invoicing takes the manual effort out of invoicing and adds more power to your HubSpot CRM. HubSpot users can now:

• Save Time and Reduce Errors: By automating invoice creation and updates, there’s no need for manual data entry, which reduces the risk of human error and saves time.
• Automate Billing Workflows: Set up HubSpot workflows that automatically generate and send invoices when deals reach specific stages, ensuring timely payments without manual follow-up.
• Seamless Payment Experience: Customers can pay invoices with ease through integrated payment options like credit card, Apple Pay, and ACH—improving the customer experience and speeding up payment cycles.
• Real-Time Updates: Invoices update instantly when deal data changes (e.g., line items, pricing, or discounts), ensuring that customers always receive accurate, up-to-date invoices.
• Enhanced Cash Flow Management: By automating invoice creation and payments, businesses can get paid faster, improving overall cash flow and financial health.

Key Features of DepositFix Dynamic Invoicing

Here’s a closer look at the features that make DepositFix Dynamic Invoicing stand out:

• Automatic Invoice Creation: Invoices are generated automatically from HubSpot deal data, eliminating manual entry and reducing errors.
• Real-Time Invoice Updates: Any changes to deal data, such as pricing or discounts, automatically reflect in the invoices, ensuring accuracy.
• Customizable Invoices: Add your company logo, adjust payment terms, include taxes, and apply surcharges to specific payment methods like credit cards.
• Multiple Payment Options: Offer customers a variety of payment methods, including credit card, Apple Pay, and ACH, for greater convenience.
• Surcharge Flexibility: Apply surcharges for certain payment methods, such as credit card processing fees, to cover your costs and improve transparency.
• Automated Workflows: Use HubSpot’s workflow automation to trigger invoice sending based on deal progression, reducing the need for manual follow-up.

How to Get Started with Dynamic Invoicing

Ready to give it a try? This feature is currently not available to the public, but just reach out to support@depositfix.com and I’ll get the invoicing capabilities activated on your account.

Once it’s live for everyone, here are the steps to get started with it:

1. Log in to your DepositFix account.
2. Navigate to the settings to configure your Invoice Settings—customize your payment methods, surcharges, and branding.
3. Set up your HubSpot deal stages and workflows to automatically trigger invoice creation and sending.

If you’re new to DepositFix, contact us to schedule a review of your Deal-to-Revenue processes and we’ll share more about Dynamic Invoicing can work for your business.